FPN – Federação Portuguesa de Netball

Privacy Policy

Introduction

This Privacy Policy outlines how FPN – Federação Portuguesa de Netball (“FPN”, “we”, “our”, or “us”) collects, processes, and protects the personal data of its members, athletes, staff, and website visitors, in compliance with the General Data Protection Regulation (GDPR) and Portuguese data protection laws.

Data Controller

FPN is the data controller responsible for the processing of personal data. If you have any questions regarding this policy, you may contact us at:

Data We Collect

We collect and process the following categories of personal data:

  • Membership and Athlete Data: Name, date of birth, nationality, contact details, identification documents, medical history (where required for participation), competition records, and disciplinary records.
  • Staff and Official Data: Employment details, certifications, and financial information for payment processing.
  • Website Visitor Data: IP address, cookies, browsing behavior, and any data provided through contact forms.

Personal Data of Minors

FPN does not intentionally seek to collect personal data from minors under 13 years of age on its websites. In accordance with the legal regime for the protection of personal data, processing is only lawful if consent is given by the minor’s legal representatives.

Purpose and Legal Basis for Processing Data

We process personal data for the following purposes:

  • Membership and Sports Activities: To manage registrations, competitions, and compliance with federation regulations (Legal Basis: Contract Performance & Legitimate Interest).
  • Communication and Notifications: To provide updates on events, regulations, and services (Legal Basis: Consent & Legitimate Interest).
  • Compliance with Legal Obligations: For financial transactions, anti-doping compliance, and other regulatory requirements (Legal Basis: Legal Obligation).
  • Website and IT Security: To ensure security, optimize user experience, and analyze site traffic (Legal Basis: Legitimate Interest & Consent for Cookies).

Data Sharing and Transfers

We may share personal data with:

  • National and international sports organizations, governing bodies, and anti-doping agencies.
  • Service providers (IT services, payment processing, legal advisors).
  • Public authorities when required by law.

Data transfers outside the EU/EEA will comply with GDPR safeguards, such as Standard Contractual Clauses.

Data Retention

We retain personal data only for as long as necessary for the purposes outlined in this policy and in accordance with legal and regulatory requirements. Specific retention periods include:

  • Membership records: Retained during active membership + 3 years.
  • Financial records: Retained for 5 years.
  • Website analytics: Retained for 6 months.

Data Subject Rights

Individuals have the following rights under GDPR:

  • The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
  • The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
  • The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
  • Right to lodge a complaint with the Portuguese Data Protection Authority (CNPD).

To exercise these rights, please contact us at compliance@fpnetball.pt. If you make a request, we have one month to respond to you.

Cookies and Website Tracking

Our website uses your browser cookies and tracking technologies for analytical and functional purposes. Users can manage cookie preferences via their browser settings.

Security Measures

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or alteration.

Policy Updates

This policy may be updated periodically. Any significant changes will be communicated via our website.

Contact Information

For any inquiries regarding this Privacy Policy, please contact us at:

Email: compliance@fpnetball.pt

Address: Rua dos Combatentes da Grande Guerra 6, 8600-578, Lagos, Portugal

Last updated: Feb 2025